STOCK & FLEET Coordinator
Heartland KGM Blacktown
Stock & Fleet Coordinator - Heartland Motors
Blacktown, Full Time, Automotive
Please Quote Reference Number 19255
Varied role combining fleet administration and vehicle stock control
Great career opportunities with a leading automotive group
Join the Heartland Motors Head Office team in Blacktown
Are you an organised, detail-oriented professional with experience in automotive stock control or fleet administration?
Heartland Motors is looking for a motivated Stock & Fleet Coordinator to join our team at our Blacktown Head Office.
Heartland Motors is one of Sydney's leading automotive retail groups, representing multiple major vehicle brands. As our business continues to grow, we're looking for someone who can help keep our vehicle stock, fleet orders and deliveries running smoothly.
This is a varied, hands-on coordination role where you'll work closely with our Stock Control and Sales teams, as well as external suppliers and clients, to ensure vehicles are accurately allocated, processed and delivered on time.
About the Role
Reporting to the Supply Chain Analyst, you'll play an important role in managing vehicle inventory, coordinating fleet orders and supporting stock availability across our dealerships.
Your key responsibilities will include:
Processing fleet vehicle orders, allocations, registrations and invoicing
Maintaining accurate vehicle stock records, pricing and inventory information
Coordinating vehicle sourcing, dealer transfers and incoming stock
Liaising with sales teams on vehicle availability, delivery dates and order progress
Arranging vehicle preparation, accessory fitting and transport
Preparing registration paperwork, CTP documentation and client delivery reports
Processing supplier invoices and reconciling stock records across internal and manufacturer systems
Maintaining Excel spreadsheets, fleet reports and vehicle order records
Following up with suppliers, transport providers and internal teams to resolve stock or delivery issues
About You
We're looking for someone who enjoys working in a busy environment, takes pride in accuracy and has the initiative to keep things moving.
Ideally, you'll bring:
Previous experience in automotive stock control, fleet administration or a similar role
Strong organisational skills and excellent attention to detail
Confidence working with Excel, reporting systems and vehicle records
Experience coordinating vehicle orders, registrations, invoicing or deliveries
The ability to manage competing priorities and meet deadlines
Excellent communication skills and a customer-focused approach
A proactive attitude with strong problem-solving and follow-up skills
The ability to work independently while contributing to a supportive team
Experience with ERA/Pentana, manufacturer portals, Service NSW registrations or fleet reporting systems would be highly regarded.
What's On Offer?:
Stable, full-time position with an established automotive group
Supportive team environment at our Blacktown Head Office
Exposure to multiple leading automotive brands
Varied responsibilities across stock control and fleet operations
Opportunities to develop your skills and grow your career
Why Join Heartland Motors?
Heartland Motors is a proud third-generation, family-owned business with a strong reputation throughout Sydney's automotive industry.
You'll be joining a growing business where your organisation, accuracy and ability to keep things running efficiently will make a real difference.
Apply Now!
If you have experience in automotive stock control or fleet administration and are looking for your next opportunity with a respected automotive group, we'd love to hear from you.
Apply today and become part of the Heartland Motors team!
Blacktown, Full Time, Automotive
Please Quote Reference Number 19255
Varied role combining fleet administration and vehicle stock control
Great career opportunities with a leading automotive group
Join the Heartland Motors Head Office team in Blacktown
Are you an organised, detail-oriented professional with experience in automotive stock control or fleet administration?
Heartland Motors is looking for a motivated Stock & Fleet Coordinator to join our team at our Blacktown Head Office.
Heartland Motors is one of Sydney's leading automotive retail groups, representing multiple major vehicle brands. As our business continues to grow, we're looking for someone who can help keep our vehicle stock, fleet orders and deliveries running smoothly.
This is a varied, hands-on coordination role where you'll work closely with our Stock Control and Sales teams, as well as external suppliers and clients, to ensure vehicles are accurately allocated, processed and delivered on time.
About the Role
Reporting to the Supply Chain Analyst, you'll play an important role in managing vehicle inventory, coordinating fleet orders and supporting stock availability across our dealerships.
Your key responsibilities will include:
Processing fleet vehicle orders, allocations, registrations and invoicing
Maintaining accurate vehicle stock records, pricing and inventory information
Coordinating vehicle sourcing, dealer transfers and incoming stock
Liaising with sales teams on vehicle availability, delivery dates and order progress
Arranging vehicle preparation, accessory fitting and transport
Preparing registration paperwork, CTP documentation and client delivery reports
Processing supplier invoices and reconciling stock records across internal and manufacturer systems
Maintaining Excel spreadsheets, fleet reports and vehicle order records
Following up with suppliers, transport providers and internal teams to resolve stock or delivery issues
About You
We're looking for someone who enjoys working in a busy environment, takes pride in accuracy and has the initiative to keep things moving.
Ideally, you'll bring:
Previous experience in automotive stock control, fleet administration or a similar role
Strong organisational skills and excellent attention to detail
Confidence working with Excel, reporting systems and vehicle records
Experience coordinating vehicle orders, registrations, invoicing or deliveries
The ability to manage competing priorities and meet deadlines
Excellent communication skills and a customer-focused approach
A proactive attitude with strong problem-solving and follow-up skills
The ability to work independently while contributing to a supportive team
Experience with ERA/Pentana, manufacturer portals, Service NSW registrations or fleet reporting systems would be highly regarded.
What's On Offer?:
Stable, full-time position with an established automotive group
Supportive team environment at our Blacktown Head Office
Exposure to multiple leading automotive brands
Varied responsibilities across stock control and fleet operations
Opportunities to develop your skills and grow your career
Why Join Heartland Motors?
Heartland Motors is a proud third-generation, family-owned business with a strong reputation throughout Sydney's automotive industry.
You'll be joining a growing business where your organisation, accuracy and ability to keep things running efficiently will make a real difference.
Apply Now!
If you have experience in automotive stock control or fleet administration and are looking for your next opportunity with a respected automotive group, we'd love to hear from you.
Apply today and become part of the Heartland Motors team!